Vorsite Blog https://blog.vorsite.com Vorsite Blog - Office 365 and Azure Managed Services en-us Fri, 27 May 2022 13:00:00 GMT 2022-05-27T13:00:00Z en-us Don’t Be Afraid of Data Migration (Especially With Microsoft 365) https://blog.vorsite.com/dont-be-afraid-of-data-migration-especially-with-microsoft-365 <div class="hs-featured-image-wrapper"> <a href="https://blog.vorsite.com/dont-be-afraid-of-data-migration-especially-with-microsoft-365" title="" class="hs-featured-image-link"> <img src="https://blog.vorsite.com/hubfs/lukas-blazek-mcSDtbWXUZU-unsplash.jpg" alt="data-on-laptop" class="hs-featured-image" style="width:auto !important; max-width:50%; float:left; margin:0 15px 15px 0;"> </a> </div> <p>The benefits of utilizing a hybrid workspace option are exceptional. Still, many organizations can’t figure out the details of having staff scattered across multiple locations. While the logistics of where your employees will work may feel easy, figuring out how everyone can have access to systems and necessary data can feel downright daunting.</p> <p><img src="https://blog.vorsite.com/hs-fs/hubfs/lukas-blazek-mcSDtbWXUZU-unsplash.jpg?width=6144&amp;name=lukas-blazek-mcSDtbWXUZU-unsplash.jpg" alt="lukas-blazek-mcSDtbWXUZU-unsplash" width="6144" style="width: 6144px;"></p> <p>The benefits of utilizing a hybrid workspace option are exceptional. Still, many organizations can’t figure out the details of having staff scattered across multiple locations. While the logistics of where your employees will work may feel easy, figuring out how everyone can have access to systems and necessary data can feel downright daunting.</p> <p>Maybe you’re ready to move to a hybrid workspace model, but you are unsure how you’ll handle information management during the transition. Your IT department may be wary, and with cybersecurity more crucial than ever, the risks of getting things wrong can outweigh the benefits of changing the way you do business.</p> <p>Data migration doesn’t have to be such an intimidating concept. And you don’t even have to jeopardize your cyber security, especially if you use Microsoft 365.</p> <p>As a <a href="https://www.vorsite.com/365-managed-service/"><span>Managed Service Provider</span></a> for Microsoft Office 365, we’ve been helping businesses utilize everything that Office 365 offers, including its security features. Our experience with data security, migration, and as a cloud solution provider means that we know exactly what you need to do to securely switch to a hybrid workspace model.</p> <p>If you’re still on the fence about dealing with data migration for a hybrid workspace, you can rest assured that it’s not as difficult as it might seem. Here are four simple steps to help your IT team get started.</p> <h2><strong><span style="font-size: 22px; color: #000000;">Data Management Is Manageable With Planning&nbsp;</span></strong></h2> <p><span style="color: #000000;">Change can seem overwhelming, but if you’re planning to switch to a hybrid workspace, you need to plan ahead to ensure that your data is secure and easily accessible for all employees. You and your IT team can start the transition right now with four manageable action items.</span></p> <h3><strong><span style="font-size: 18px; color: #000000;">1. Move Files Into Microsoft 365</span></strong></h3> <br> <p>Moving your files into Microsoft 365 will make it easier for every employee to access what they need from any location. It will also allow you to take advantage of Microsoft’s suite of cyber security tools.&nbsp;</p> <p>This step needs to be handled carefully so that you don’t inadvertently expose any sensitive or secure information. Plan your site security and setup before you move your first file so you can be confident that your data is safe and only the people you want to have access to it can.</p> <p><a href="https://www.vorsite.com/sharepoint_consultants_seattle"><span>SharePoint</span></a> and Microsoft’s OneDrive are great tools for migrating data to the cloud. In many cases, it’s simply a matter of clicking and dragging files to the desired location. Your IT team may already use these tools, but if you aren’t sure about the features, we can help.</p> <h3><strong><span style="font-size: 18px; color: #000000;">2. Inventory Your Assets And Their Locations</span></strong></h3> <br> <p>You need to know what data you actually have if you want to utilize it securely and properly. Businesses collect a lot more information than most people realize, and all that data needs to be accounted for when it’s time to move it to the cloud.&nbsp;</p> <p>Years ago, this process would have been a tedious, lengthy process. But with the help of tools like Microsoft’s AI, you can set your search parameters and find out what you have so you’ll know how to treat that information. This is especially useful when dealing with files that may have sensitive information such as social security numbers, employee information, or banking details.</p> <p>Once you have taken inventory of your data, you can decide exactly what needs to be prioritized for access by your employees (and what needs to be kept private).</p> <h3><strong><span style="font-size: 18px; color: #000000;">3. Categorize And Label Your Assets</span></strong></h3> <br> <p>One of the simplest but most important things you can do is categorize and label your digital assets appropriately. Not only will this help the actual humans who might be searching for data in your inventory, but the AI systems also need clear and appropriate categorization labels to find what you’re searching for.</p> <p>When it comes to labeling and categorizing, simple is better. Try to focus on identifying anything that is sensitive, confidential, and especially anything that relates to compliance in your business. This will help you find the information you need quickly if you ever have any problems.</p> <h3><strong><span style="font-size: 18px; color: #000000;">&nbsp;4. Establish Policies</span></strong></h3> <br> <p>Establishing policies is another crucial step in moving to a <a href="https://blog.vorsite.com/how-to-thrive-as-a-small-business-with-a-hybrid-workplace-model"><span>hybrid workspace</span></a> model. Not every employee needs access to every piece of data your business owns. Which data will your employees be able to access? How about vendors? What will clients need?</p> <p>Data management done right means that your data works for you, keeps your employees and customers safe, and makes it easier to run your business. Establishing these policies early will make things easier for you as you continue to transition your team to a hybrid workspace.</p> <h2><strong><span style="font-size: 22px; color: #000000;">Data Management Doesn’t Have To Be Scary</span></strong></h2> <p>Today’s businesses face many challenges when it comes to maintaining data. Cyber security is more important than ever, but hybrid workspaces make a great deal of sense for many businesses.&nbsp;</p> <p>If data management in this type of situation feels too daunting to you, you’re not alone. And you don’t have to tackle migrating your company’s essential data to the cloud alone.&nbsp;</p> <p><a href="https://365.vorsite.com/talk-to-an-expert">Contact us</a> today to schedule a chat with one of our experts. We’ve been helping businesses with data migration and security for years, and we’d love to help make the process easier for you and your business.</p> <img src="https://track.hubspot.com/__ptq.gif?a=3022878&amp;k=14&amp;r=https%3A%2F%2Fblog.vorsite.com%2Fdont-be-afraid-of-data-migration-especially-with-microsoft-365&amp;bu=https%253A%252F%252Fblog.vorsite.com&amp;bvt=rss" alt="" width="1" height="1" style="min-height:1px!important;width:1px!important;border-width:0!important;margin-top:0!important;margin-bottom:0!important;margin-right:0!important;margin-left:0!important;padding-top:0!important;padding-bottom:0!important;padding-right:0!important;padding-left:0!important; "> Fri, 27 May 2022 13:00:00 GMT dgallagher@vorsite.com (Diane Gallagher) https://blog.vorsite.com/dont-be-afraid-of-data-migration-especially-with-microsoft-365 2022-05-27T13:00:00Z How To Thrive as a Small Business With a Hybrid Workplace Model https://blog.vorsite.com/how-to-thrive-as-a-small-business-with-a-hybrid-workplace-model <div class="hs-featured-image-wrapper"> <a href="https://blog.vorsite.com/how-to-thrive-as-a-small-business-with-a-hybrid-workplace-model" title="" class="hs-featured-image-link"> <img src="https://blog.vorsite.com/hubfs/pexels-peter-olexa-4012966.jpg" alt="person using black and silver laptop computer" class="hs-featured-image" style="width:auto !important; max-width:50%; float:left; margin:0 15px 15px 0;"> </a> </div> <p>Are you struggling to run your business now that some — or all — of your employees are working from home? We understand. There are a lot of challenges when you can't see your team every day.</p> <p><img src="https://blog.vorsite.com/hs-fs/hubfs/pexels-peter-olexa-4012966.jpg?width=5232&amp;name=pexels-peter-olexa-4012966.jpg" alt="pexels-peter-olexa-4012966" width="5232" style="width: 5232px;">Are you struggling to run your business now that some — or all — of your employees are working from home? We understand. There are a lot of challenges when you can't see your team every day.</p> <ul style="list-style-type: square;"> <li>It's complicated to collaborate and get ideas from coworkers when you're doing a project.</li> <li>As a leader, you probably find yourself chasing people for status updates.</li> <li>It's also tricky to know if your team is getting distracted at home and not focusing.</li> </ul> <p>You might be tempted to try to bring everyone back to the office, but there are a lot of benefits to a hybrid or fully remote workforce — so you should review your options carefully.</p> <p>With a few simple considerations, you can thrive as a small business and compete on a broader scale with your competitors.</p> <p>As a <a href="https://www.vorsite.com/365-managed-service/">technology provider</a>, we've helped dozens of entrepreneurs make the shift to remote and hybrid workplaces. Keep reading and we'll share some quick definitions and our top tips to help you thrive as a small business with hybrid workers.</p> <h2><strong>What Is Hybrid Work?</strong></h2> <p>A hybrid work model is when an employer incorporates remote, semi-remote, and in-office employees into the same team and work-related goals.&nbsp;</p> <ul style="list-style-type: square;"> <li>Some workplaces use a structured model where employees return to the office on specific days set by the company.</li> <li>Other employers allow their team to choose which days they work from home.</li> </ul> <p>Either way, the focus has to be on stability. Employees need structure to reduce stress and have confidence in the work they are doing.</p> <p>Now that we're clear on what hybrid work is, let's look at some top ways you can thrive as an employer.</p> <h2>How Employees Thrive in a Hybrid Workplace</h2> <p>One of the major benefits of hybrid work is increased mental well-being. In a <a href="https://www.inc.com/inc-masters/how-hybrid-work-can-support-employee-mental-health-and-increase-retention.html">recent study by Salesforce</a>, 59% percent of workers felt a hybrid work model contributes positively to their psychological well-being — and we know that happy workers tend to stay with their employer longer and are more productive while working.</p> <p>Let's look at some additional ways your employees benefit from a hybrid workplace.</p> <ol> <li><strong>Employees Feel Empowered: </strong>They love having the ability to work where they are the most comfortable and productive when they need to. For example, they can still work if there's inclement weather or school is canceled, and many people can focus and meet a deadline better from their home office with fewer distractions.</li> <li><strong>They Have the Ability To Work From Anywhere: </strong>Some companies, <a href="https://medium.com/@HubSpot/how-hubspot-makes-hybrid-work-work-3d992634f403">like HubSpot</a>, allow their employees to travel and work from anywhere for up to 90 days at a time. This allows employees the flexibility to see the world with their families while still getting work done.</li> <li><strong>Reduced Travel Costs and Time: </strong>Workers enjoy not having to commute to the office as often — lowering their high gas costs, reducing expensive mileage on their cars, and decreasing time spent in stressful rush-hour traffic.</li> </ol> <h2>How You Thrive By Offering a Hybrid Workplace</h2> <p>One of the top benefits of hybrid work is increased employee retention. In fact, <a href="https://www.getapp.com/resources/hybrid-work-trends/">in a recent survey</a>, over 50% of small business employees indicated they would be more likely to stay with a job if the employer offered hybrid options.&nbsp;</p> <p>Let's look at some additional ways you benefit from a hybrid workplace.</p> <ol> <li><strong>Reduced Expenses: </strong>Many businesses are also able to reduce their office size — decreasing rent and utility payments, lowering office supply expenses, and reducing the risk of illness with fewer workers on site.</li> <li><strong>Fewer Disrupted Schedules: </strong>Employees are able to deliver presentations, attend meetings, and continue to work without disruptions from canceled flights, dramatic weather predictions impacting travel and childcare, or mild illnesses.</li> <li><strong>Less Lost Paper and Erased Whiteboards: </strong>With your team working partially from home, you'll have better technology solutions so you don't have abandoned whiteboards in conference rooms or stranded post-its containing pivotal project details getting lost.</li> <li><strong>Zoom Mullets Increase Productivity: </strong>Flexible work-from-home dress codes also provide an unexpected benefit for companies — employees are actually more productive. <a href="https://www.linkedin.com/news/story/sweatpants-are-a-productivity-booster-4721529/">Researchers at Columbia University</a> found that "Zoom Mullets" with a classy top half, comfy pants, and slippers actually help your team get more done.</li> </ol> <h2>How To Set Up Your Technology for Success</h2> <p><a href="https://www.vorsite.com/migrate-to-azure">Cloud services</a> are the cornerstone of hybrid work. They allow your employees to access important data and collaborate with coworkers and staff no matter where they are in the world.</p> <p>Let's look at a few key things to consider regarding your technology.</p> <ol> <li><strong>Implement Cloud Data Storage: </strong><a href="https://www.vorsite.com/sharepoint_consultants_seattle">Cloud data storage</a> allows your employees freedom of when and where to work by having consistent access to necessary data and documents to complete tasks and collaborate with other employees or clients — making data sharing more effortless than ever before.</li> <li><strong>Secure Your Company Hardware: </strong>One way that you can ensure data security is by providing hardware to your remote and semi-remote employees. Tech uniformity with company-issued computers and hardware can prevent many data losses. It also prevents employees from having sensitive company data stored on unsecured personal devices and makes sure data is returned to the company if an employee leaves.</li> <li><strong>Monitor Data Usage: </strong>If company hardware isn't a feasible option for your business, other options can also preserve data security. One step you can take is to require employees to install applications controlled by the company to be used whenever the employee is working remotely. Required applications can monitor usage on company time. Some applications allow employers to rescind access and data if an employee leaves the company.</li> <li><strong>Enact "When Working Remote" Policies: </strong>You can keep your data secure by having a policy that sets expectations regarding your employees' work location. Ensure your employees know the proper protocol when accessing company data. Be clear about what they should and shouldn't do when using company hardware, even if it seems obvious.</li> <li><strong>Educate Employees on Data Security: </strong>Ensure that they know what phishing and spam emails look like and <a href="https://blog.vorsite.com/">how to prevent falling victim to fraudulent activity online</a>.&nbsp;Don’t be shy about letting your employees in on why you take certain precautions in the workplace. It might also empower them to know that they're part of a much larger system protecting your company.</li> </ol> <h2><strong>Get Help Implementing Your Technology</strong></h2> <p>Your technology setup and policies are going to be crucial to your success with a hybrid workforce. At Vorsite, we know that small business owners have a lot on their plate. You've got customers to keep happy and a team to lead — and figuring out the right tech is complicated and time-consuming.</p> <p>We've written a lot of <a href="https://blog.vorsite.com/">advice</a> and helped <a href="https://www.vorsite.com/case-studies/">dozens</a> of companies make this switch and they are thriving.</p> <p>Our experts can help you:</p> <ul style="list-style-type: square;"> <li>implement security protocols and procedures to protect your data</li> <li>source hardware and software that would meet your needs</li> <li>create strategies for success with hybrid work</li> </ul> <p><a href="https://365.vorsite.com/talk-to-an-expert"><strong>Schedule a quick 15-minute call</strong></a> and let us answer your toughest questions to help you create a technology plan for your hybrid team that will let you thrive in a competitive landscape.</p> <p>&nbsp;</p> <img src="https://track.hubspot.com/__ptq.gif?a=3022878&amp;k=14&amp;r=https%3A%2F%2Fblog.vorsite.com%2Fhow-to-thrive-as-a-small-business-with-a-hybrid-workplace-model&amp;bu=https%253A%252F%252Fblog.vorsite.com&amp;bvt=rss" alt="" width="1" height="1" style="min-height:1px!important;width:1px!important;border-width:0!important;margin-top:0!important;margin-bottom:0!important;margin-right:0!important;margin-left:0!important;padding-top:0!important;padding-bottom:0!important;padding-right:0!important;padding-left:0!important; "> Thu, 14 Apr 2022 18:30:00 GMT dgallagher@vorsite.com (Diane Gallagher) https://blog.vorsite.com/how-to-thrive-as-a-small-business-with-a-hybrid-workplace-model 2022-04-14T18:30:00Z PROTECT YOUR BUSINESS FROM EMAIL PHISHING https://blog.vorsite.com/protect-your-business-from-email-phishing <img src="https://blog.vorsite.com/hs-fs/hubfs/adult-african-american-woman-blur-business-1181352%20(1).jpg?width=2082&amp;name=adult-african-american-woman-blur-business-1181352%20(1).jpg" alt="adult-african-american-woman-blur-business-1181352 (1)" width="2082" style="width: 2082px;"> <span style="color: #252525; font-size: 18px;"></span> <p class="p1"><span class="s1">Recently, email service providers have reported a shocking uptick in email-based scams looking to exploit current events for their financial gain—and that’s on top of the 24 million phishing attempts per day that Google reports. Phishers have adapted and gotten more sophisticated in their attempts to fool both users and internet service providers. Fortunately, to prevent these attacks from affecting yourself or your business, a little knowledge is your best defense.&nbsp;</span></p> <img src="https://blog.vorsite.com/hs-fs/hubfs/adult-african-american-woman-blur-business-1181352%20(1).jpg?width=2082&amp;name=adult-african-american-woman-blur-business-1181352%20(1).jpg" alt="adult-african-american-woman-blur-business-1181352 (1)" width="2082" style="width: 2082px;"> <span style="color: #252525; font-size: 18px;"></span> <p class="p1"><span class="s1">Recently, email service providers have reported a shocking uptick in email-based scams looking to exploit current events for their financial gain—and that’s on top of the 24 million phishing attempts per day that Google reports. Phishers have adapted and gotten more sophisticated in their attempts to fool both users and internet service providers. Fortunately, to prevent these attacks from affecting yourself or your business, a little knowledge is your best defense.&nbsp;</span></p> <p class="p1"><span class="s1"><strong>How Phishing Works</strong></span></p> <p class="p1"><span class="s1">Email Phishing generally works in one of two ways: by getting access to your login details (especially financial information such as your bank username and password) or by tricking you into downloading ransomware that will hold your data hostage in exchange for a hefty fee.&nbsp;</span></p> <p class="p1"><span class="s1">A classic phishing technique is the <strong>clone email</strong>. This is where phishers use a real company’s logo, branding and even a very similar email address and URL. They will often lead to a seemingly legit landing page with a login prompt.&nbsp;</span></p> <p class="p1"><span class="s1"><strong>Spear Phishing</strong> is a more sinister and more targeted technique. Spear phishers may impersonate a person from within your own organization to try to trick a user into giving up money. An example of this would be an urgent email that looks like it’s from your CEO or other senior leadership members, asking you to wire them money immediately.&nbsp;&nbsp;</span></p> <p class="p1"><span class="s1"><strong>How to Identify and Prevent Attacks</strong></span></p> <ul> <li class="p1"><span class="s1"><strong>Check email addresses and links carefully.</strong> Hover your mouse over any links to check their destination, and read carefully. Check the sender’s email address as well. A convincing clone might look something like e.compay.com rather than company.com. This goes for emails seeming to come from within your organization as well—phishers love to use a realistic email address with a letter or two off.&nbsp;<br></span></li> <li class="p1"><span class="s1"><strong>Never download attachments from an unknown source.</strong> <a href="https://blog.vorsite.com/3-simple-steps-to-make-office-365-more-secure-against-cyber-attacks">Ransomware is a growing problem globally</a> and it usually comes in the form of a nefarious link or attachment. When in doubt, delete emails from unknown sources or forward it to your IT administrator for verification. As a general rule, never open an attachment from someone outside your organization unless you have explicitly asked for one. &nbsp;<br></span></li> <li class="p1"><span class="s1"><strong>Examine the content closely. </strong>If an email has a generic greeting addressed to “Dear Customer” rather than your name, has overly formal or odd language, or generally feels off-brand, it may be a phishing attempt.&nbsp;<br></span></li> <li class="p1"><span class="s1"><strong>Don’t give in to fear.</strong> An email claiming to report your browsing history to IT unless you click a link; An urgent email from your boss; a notice that your account has been compromised and you need to reset your password—all these are designed to scare us into clicking without thinking. If an email gets your heart racing, take a second and look again as it may be a fake.&nbsp;<br></span></li> <li class="p2"><span class="s1"><strong>Use filtering software.</strong> <a href="https://blog.vorsite.com/2016/08/04/office-365-security-compliance-center">Tools such as Office 365 Advanced Threat Protection</a> can help by filtering out malicious emails and attachments before they ever reach your inbox. It can also help users stay aware by alerting users of emails sent outside your organization.&nbsp;</span></li> </ul> <p class="p1"><span class="s1">If you do accidentally click on a link there are a few things you can do to protect yourself. Should you inadvertently compromise your personal data, take a minute to change your passwords and call your bank to report any compromised information or suspicious activity. To preemptively protect against ransomware attacks, always have a data backup plan so that your information can be easily restored without forking over a hefty ransom.&nbsp;&nbsp;&nbsp;</span></p> <p class="p1"><span class="s1">While scammers are adapting and getting wiser, there is some good news. By educating yourself and members of your organization on their techniques you are less likely to be a victim. The fewer victims of such attacks, the less lucrative phishing will ultimately become.</span></p> <img src="https://track.hubspot.com/__ptq.gif?a=3022878&amp;k=14&amp;r=https%3A%2F%2Fblog.vorsite.com%2Fprotect-your-business-from-email-phishing&amp;bu=https%253A%252F%252Fblog.vorsite.com&amp;bvt=rss" alt="" width="1" height="1" style="min-height:1px!important;width:1px!important;border-width:0!important;margin-top:0!important;margin-bottom:0!important;margin-right:0!important;margin-left:0!important;padding-top:0!important;padding-bottom:0!important;padding-right:0!important;padding-left:0!important; "> work habits cyber security security protection Thu, 21 May 2020 17:58:29 GMT https://blog.vorsite.com/protect-your-business-from-email-phishing 2020-05-21T17:58:29Z Kelsey Milligan Stay Productive While Working Remotely https://blog.vorsite.com/stay-productive-while-working-remotely <div class="hs-featured-image-wrapper"> <a href="https://blog.vorsite.com/stay-productive-while-working-remotely" title="" class="hs-featured-image-link"> <img src="https://blog.vorsite.com/hubfs/9049_Showcase_blog_hero_photo_Woman_with_headphones-960x640.jpg" alt="Stay Productive While Working Remotely" class="hs-featured-image" style="width:auto !important; max-width:50%; float:left; margin:0 15px 15px 0;"> </a> </div> <p style="text-align: center;"><strong><em>Teams across the globe are moving to remote work. You can, too.<br><br></em></strong></p> <p style="text-align: center;"><strong><em>Teams across the globe are moving to remote work. You can, too.<br><img src="https://blog.vorsite.com/hs-fs/hubfs/9049_Showcase_blog_hero_photo_Woman_with_headphones-960x640.jpg?width=960&amp;name=9049_Showcase_blog_hero_photo_Woman_with_headphones-960x640.jpg" alt="9049_Showcase_blog_hero_photo_Woman_with_headphones-960x640" width="960" style="width: 960px;"><br></em></strong></p> <p><strong>DON’T LOSE PRODUCTIVITY BECAUSE OF DISCONNECTIVITY. </strong></p> <p><strong>Microsoft Teams</strong> helps everyone in your company <a href="https://products.office.com/en-us/microsoft-teams/group-chat-software?icid=mscom_marcom"><strong>stay connected while working apart</strong></a> from each other, by chatting, meeting, calling, and collaborating all in one place. <a href="mailto:engagement@vorsite.com"><strong>CONTACT VORSITE &gt;</strong></a> <strong>to start using Microsoft Teams today.</strong></p> <img src="https://blog.vorsite.com/hs-fs/hubfs/chat.png?width=390&amp;name=chat.png" alt="chat" width="390" style="width: 390px;"> <br> <h2 style="text-align: center;">Tips for effective remote work</h2> <p style="line-height: 1.5;"><strong>9 KEY HABITS TO STAYING PRODUCTIVE</strong></p> <p style="line-height: 1.5;"><strong><a href="https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/10/staying-productive-while-working-remotely-with-microsoft-teams/"><span style="font-size: 16px;">As you move to remote work, these nine key habits will help you to stay productive when working outside the office.&nbsp;</span></a></strong></p> <p style="line-height: 1.5;"><strong><a href="https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/10/staying-productive-while-working-remotely-with-microsoft-teams/">Remote work checklist: </a><a href="https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/10/staying-productive-while-working-remotely-with-microsoft-teams/"><span style="font-size: 16px;">(click on each for more info)</span></a></strong></p> <p style="line-height: 1.5;">&nbsp;</p> <ul style="list-style-type: circle; font-size: 14px;"> <li> <p style="font-size: 12px; line-height: 1;"><a href="https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/10/staying-productive-while-working-remotely-with-microsoft-teams/">Set up your workspace.</a></p> </li> <li> <p style="font-size: 12px;"><a href="https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/10/staying-productive-while-working-remotely-with-microsoft-teams/">Communicate often</a></p> </li> <li> <p style="font-size: 12px;"><a href="https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/10/staying-productive-while-working-remotely-with-microsoft-teams/">Maintain healthy boundaries</a></p> </li> <li> <p style="font-size: 12px;"><a href="https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/10/staying-productive-while-working-remotely-with-microsoft-teams/">Embrace online meetings</a></p> </li> <li> <p style="font-size: 12px;"><a href="https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/10/staying-productive-while-working-remotely-with-microsoft-teams/">Be mindful and inclusive</a></p> </li> <li> <p style="font-size: 12px;"><a href="https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/10/staying-productive-while-working-remotely-with-microsoft-teams/">Record your meetings</a></p> </li> <li> <p style="font-size: 12px;"><a href="https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/10/staying-productive-while-working-remotely-with-microsoft-teams/">Make up for missing hallway talk</a></p> </li> <li> <p style="font-size: 12px;"><a href="https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/10/staying-productive-while-working-remotely-with-microsoft-teams/">Bring the team together</a></p> </li> <li> <p style="font-size: 12px; line-height: 1;"><a href="https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/10/staying-productive-while-working-remotely-with-microsoft-teams/">Have fun!</a></p> </li> </ul> <p><strong><a href="https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/10/staying-productive-while-working-remotely-with-microsoft-teams/"><img src="https://blog.vorsite.com/hs-fs/hubfs/tip%201.jpg?width=274&amp;name=tip%201.jpg" alt="tip 1" width="274" style="width: 274px;"></a></strong></p> <p><strong>14 TIPS FOR COLLABORATING &amp; COMMUNICATING REMOTELY</strong></p> <p><a href="https://www.microsoft.com/en-us/tips/home/connect-with-teams#useteams"><span style="font-size: 16px; font-weight: bold;"><span style="color: #ff9902;">Click here &gt;</span></span><strong><span style="font-size: 16px;"> to discover ways to stay organized, access files, control notifications, go mobile with Microsoft Teams, use @ mentions to get someone's attention, and other helpful suggestions of how to work together effectively.</span></strong></a></p> <p><strong>4 TIPS FOR WORKING WITH OTHERS IN VIDEO CONFERENCES</strong></p> <p><a href="https://techcommunity.microsoft.com/t5/microsoft-teams-blog/4-tips-for-working-from-home-with-microsoft-teams/ba-p/1202083"><span style="font-size: 16px; font-weight: bold;"><span style="color: #ff9902;">Click here &gt;</span></span><strong><span style="font-size: 16px;"> and get an insider's perspective on how to make online meetings run more smoothly, track action items and notes, and customize your virtual workspace so you can find what you need on demand.&nbsp;</span></strong></a></p> <h2 style="text-align: left;"><strong>Achieve more together with Microsoft Teams</strong></h2> <p style="text-align: left;"><a href="https://www.microsoft.com/en-us/videoplayer/embed/RWeqWC?pid=ocpVideo0-innerdiv-oneplayer&amp;postJsllMsg=true&amp;maskLevel=20&amp;market=en-us"><strong>&gt; Watch this overview video to see what Teams looks like! </strong></a></p> <h2>&gt; <strong><em>Chat from anywhere&nbsp;</em></strong></h2> <p>Share your opinion, and your personality. Send gifs, stickers, and emojis in a group chat or in one-to-one messages.</p> <h2>&gt; <strong><em>Meet from anywhere&nbsp;</em></strong></h2> <p>Instantly go from group chat to video conference with the touch of a button. Teams of 10 or 10,000 can meet in one place, no matter how many places they’re in.</p> <h2>&gt; <strong><em>Call from anywhere&nbsp;</em></strong></h2> <p>Never yell “who just joined?!” ever again. Use Teams calling, Phone System, Calling Plan, or Direct Routing to take the stress out of conference calls.</p> <h2>&gt; <strong><em>Collaborate from anywhere&nbsp;</em></strong></h2> <p>Never do that frantic, searching-for-files thing ever again. In Teams you can access, share, and edit Word docs, PowerPoint, and Excel files in real time.</p> <p><a href="https://blog.hubspot.com/marketing/productivity-tips-working-from-home"><img src="https://blog.vorsite.com/hs-fs/hubfs/work%20remote.jpg?width=1536&amp;name=work%20remote.jpg" alt="work remote" width="1536" style="width: 1536px;"></a><strong>BONUS:</strong> <a href="https://blog.hubspot.com/marketing/productivity-tips-working-from-home">Click for some fantastic productivity tips for working remotely that we endorse, courtesy of the experts at HubSpot!&nbsp;</a></p> <p><strong>&nbsp; START using Teams today.&nbsp; <br>&nbsp; </strong><strong><a href="mailto:engagement@vorsite.com">CONTACT VORSITE &gt; </a></strong>&nbsp;Unleash the power of your team.&nbsp;</p> <p>&nbsp;</p> <img src="https://track.hubspot.com/__ptq.gif?a=3022878&amp;k=14&amp;r=https%3A%2F%2Fblog.vorsite.com%2Fstay-productive-while-working-remotely&amp;bu=https%253A%252F%252Fblog.vorsite.com&amp;bvt=rss" alt="" width="1" height="1" style="min-height:1px!important;width:1px!important;border-width:0!important;margin-top:0!important;margin-bottom:0!important;margin-right:0!important;margin-left:0!important;padding-top:0!important;padding-bottom:0!important;padding-right:0!important;padding-left:0!important; "> collaboration Productivity remote workforce Teams Microsoft Teams Mon, 27 Apr 2020 17:00:00 GMT bluesoup@msn.com (Jennifer Blue) https://blog.vorsite.com/stay-productive-while-working-remotely 2020-04-27T17:00:00Z 6 Easy Ways to Collaborate Online with Microsoft Teams https://blog.vorsite.com/6-easy-ways-to-collaborate-online-with-microsoft-teams <div class="hs-featured-image-wrapper"> <a href="https://blog.vorsite.com/6-easy-ways-to-collaborate-online-with-microsoft-teams" title="" class="hs-featured-image-link"> <img src="https://blog.vorsite.com/hubfs/Stock%20images/Stylish%20brunette%20working%20from%20home%20in%20her%20home%20office.jpeg" alt="Woman working from home using Microsoft Teams " class="hs-featured-image" style="width:auto !important; max-width:50%; float:left; margin:0 15px 15px 0;"> </a> </div> <p style="font-size: 20px; text-align: center;"><strong>Teams around the world are moving to remote work!</strong></p> <p style="font-size: 20px; text-align: center;"><strong>Teams around the world are moving to remote work!</strong></p> <p style="font-size: 16px; text-align: center;"><strong>VORSITE CAN HELP YOU COLLABORATE ONLINE <br>WITH CO-WORKERS, PARTNERS, AND CUSTOMERS.</strong></p> <p style="font-size: 14px; text-align: center;">With Microsoft Teams, you can stay productive working online. <br>by <a href="https://news.microsoft.com/covid-19-response/?icid=mscom_marcom">chatting, meeting, calling, and collaborating</a> all in one place.</p> <p style="font-size: 12px; text-align: center;"><a href="https://www.vorsite.com/sharepoint_consultants_seattle"><strong>CONTACT VORSITE &gt;</strong></a> <strong>to start using Teams today.</strong></p> <p style="font-size: 12px; text-align: center;"><strong><img src="https://blog.vorsite.com/hs-fs/hubfs/Stock%20images/Stylish%20brunette%20working%20from%20home%20in%20her%20home%20office.jpeg?width=1000&amp;name=Stylish%20brunette%20working%20from%20home%20in%20her%20home%20office.jpeg" alt="Stylish brunette working from home in her home office" width="1000" style="width: 1000px;"></strong></p> <p style="font-size: 18px; text-align: left;"><strong>LEARN EASY WAYS TO COLLABORATE ONLINE.&nbsp;&nbsp;<br></strong><span style="font-size: 12px;"><em>These trainings from Microsoft will help you make the most of web conferencing:</em><strong><em><br></em><em><br>(1)&nbsp; Have you been invited to a Teams meeting?&nbsp; It's easy to join!&nbsp;&nbsp;</em><em><br></em></strong></span>&gt; WATCH THIS VIDEO:<a href="https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4"> How to Join a Teams Meeting</a></p> <p style="font-size: 12px; text-align: left;"><strong><em>(2) Does your company have MS Teams and you're new to&nbsp; organizing online meetings?&nbsp;<br></em><span style="font-size: 18px;">&gt; HOW-TO:</span></strong><span style="font-size: 18px;"><a href="https://support.office.com/en-us/article/schedule-a-teams-meeting-from-outlook-883cc15c-580f-441a-92ea-0992c00a9b0f"> Schedule a Teams Meeting in Outlook</a></span></p> <table style="width: 100%; margin-left: auto; margin-right: auto; border-color: #99acc2; border-style: solid; border-collapse: collapse; table-layout: fixed; height: 189px;"> <tbody> <tr style="height: 189px;"> <td style="width: 39.7785%; text-align: left; height: 189px;"><span style="font-size: 12px;">Microsoft Teams includes the Outlook add-in, which lets you create new Teams meetings directly from Outlook on PC, iPhone or Android.</span></td> <td style="width: 60.2215%; height: 189px;"><a href="https://support.office.com/en-us/article/schedule-a-teams-meeting-from-outlook-883cc15c-580f-441a-92ea-0992c00a9b0f"><img src="https://blog.vorsite.com/hs-fs/hubfs/new%20meeting.png?width=294&amp;name=new%20meeting.png" alt="new meeting" width="294" style="width: 294px;"></a> <p>&nbsp;</p> </td> </tr> </tbody> </table> <p style="font-size: 18px; text-align: left;"><span style="font-size: 12px;"><strong><em>(3)&nbsp; In 90 seconds, see easy it is to schedule team meetings right from your calendar!&nbsp;</em><em><br></em></strong></span>&gt; WATCH THIS VIDEO: <a href="https://support.office.com/en-us/article/video-manage-meetings-ba44d0fd-da3c-4541-a3eb-a868f5e2b137"><strong>View and Manage Teams Meetings</strong></a></p> <p style="font-size: 18px; text-align: left;"><a href="https://support.office.com/en-us/article/manage-meetings-ba44d0fd-da3c-4541-a3eb-a868f5e2b137?ui=en-US&amp;rs=en-US&amp;ad=US"><strong><img src="https://blog.vorsite.com/hs-fs/hubfs/manage%20meetings.jpg?width=657&amp;name=manage%20meetings.jpg" alt="manage meetings" width="657" style="width: 657px;"></strong></a></p> <p style="font-size: 12px; text-align: left;">&nbsp;</p> <p style="font-size: 12px; text-align: left;"><strong><em>(4) Want the attention to be on YOU and not on your home study?&nbsp;<br></em><span style="font-size: 18px;">&gt; HOW-TO: <a href="https://support.microsoft.com/en-us/office/blur-your-background-in-a-teams-meeting-f77a2381-443a-499d-825e-509a140f4780?ui=en-us&amp;rs=en-us&amp;ad=us">Blur Your Background</a></span></strong><a href="https://support.microsoft.com/en-us/office/blur-your-background-in-a-teams-meeting-f77a2381-443a-499d-825e-509a140f4780?ui=en-us&amp;rs=en-us&amp;ad=us"><strong><span style="font-size: 18px;"><img src="https://blog.vorsite.com/hs-fs/hubfs/blur%20your%20background.png?width=520&amp;name=blur%20your%20background.png" alt="blur your background" width="520" style="width: 520px;"></span></strong></a></p> <p style="font-size: 12px; text-align: left;">&nbsp;</p> <p style="font-size: 12px; text-align: left;"><strong><em>(5) Learn how to seamlessly show your screen in a MS Teams meeting.&nbsp;<br></em><span style="font-size: 18px;">&gt; WATCH THIS VIDEO: <a href="https://support.office.com/en-us/article/show-your-screen-during-a-meeting-90c84e5a-b6fe-4ed4-9687-5923d230d3a7">Choose What You Want to Show</a></span></strong></p> <p style="font-size: 12px; text-align: left;">It's your turn to share.&nbsp; See how simple it is to select just the content you want to present in this short video from Microsoft Teams training. When done, simply click "Stop Sharing."&nbsp;<strong><br><img src="https://blog.vorsite.com/hubfs/image.png"></strong></p> <p style="font-size: 12px; text-align: left;"><strong><em><br>(6) Need to turn a chat into an audio call?&nbsp; Check your voicemail?&nbsp; Talk to someone now?&nbsp;&nbsp;<br></em><span style="font-size: 18px;">&gt; WATCH THIS VIDEO: <a href="https://support.office.com/en-us/article/show-your-screen-during-a-meeting-90c84e5a-b6fe-4ed4-9687-5923d230d3a7">How to Make Calls in Microsoft Teams</a></span></strong></p> <p style="font-size: 12px;">Microsoft Teams is more than meetings! You can start 1:1 or group calls with anyone in your organization — no matter where you are in Microsoft Teams. Learn how in this short video!&nbsp;</p> <br> <p style="font-size: 18px; text-align: left;"><span style="font-size: 12px;"><strong><em>&nbsp;</em></strong></span></p> <img src="https://track.hubspot.com/__ptq.gif?a=3022878&amp;k=14&amp;r=https%3A%2F%2Fblog.vorsite.com%2F6-easy-ways-to-collaborate-online-with-microsoft-teams&amp;bu=https%253A%252F%252Fblog.vorsite.com&amp;bvt=rss" alt="" width="1" height="1" style="min-height:1px!important;width:1px!important;border-width:0!important;margin-top:0!important;margin-bottom:0!important;margin-right:0!important;margin-left:0!important;padding-top:0!important;padding-bottom:0!important;padding-right:0!important;padding-left:0!important; "> collaboration remote workforce Teams Mon, 13 Apr 2020 13:00:00 GMT bluesoup@msn.com (Jennifer Blue) https://blog.vorsite.com/6-easy-ways-to-collaborate-online-with-microsoft-teams 2020-04-13T13:00:00Z Best Practices for Managing Remote Teams https://blog.vorsite.com/best-practices-for-managing-remote-teams <div class="hs-featured-image-wrapper"> <a href="https://blog.vorsite.com/best-practices-for-managing-remote-teams" title="" class="hs-featured-image-link"> <img src="https://blog.vorsite.com/hubfs/Tall___person-in-black-and-white-plaid-dress-shirt-using-mac-book-3740306%20%281%29.jpg" alt="Person working from a remote office." class="hs-featured-image" style="width:auto !important; max-width:50%; float:left; margin:0 15px 15px 0;"> </a> </div> <p>The ability for employees to work remotely has rapidly turned into a necessity for business continuity. But for managers, a sudden lack of face-to-face collaboration can present a unique set of challenges, adding unwanted barriers to getting projects completed on schedule. In in-office settings, companies have control over the type of workspace they provide. Employers can set their employees up for success by offering spaces that foster collaboration, quiet spaces to focus or a combination of both.</p> <p>Unfortunately, you can’t control your employee’s remote workspaces, but as managers and business owners, you can control the tools that your employees have access to. You also have the power to create fair policies and best practices that foster better collaboration and productivity. Let's talk about how.</p> <p><img src="https://blog.vorsite.com/hs-fs/hubfs/Tall___person-in-black-and-white-plaid-dress-shirt-using-mac-book-3740306%20(1).jpg?width=4813&amp;name=Tall___person-in-black-and-white-plaid-dress-shirt-using-mac-book-3740306%20(1).jpg" alt="Tall___person-in-black-and-white-plaid-dress-shirt-using-mac-book-3740306 (1)" style="width: 4813px;" width="4813"></p> <p>The ability for employees to work remotely has rapidly turned into a necessity for business continuity. But for managers, a sudden lack of face-to-face collaboration can present a unique set of challenges, adding unwanted barriers to getting projects completed on schedule. In in-office settings, companies have control over the type of workspace they provide. Employers can set their employees up for success by offering spaces that foster collaboration, quiet spaces to focus or a combination of both.</p> <p>Unfortunately, you can’t control your employee’s remote workspaces, but as managers and business owners, you can control the tools that your employees have access to. You also have the power to create fair policies and best practices that foster better collaboration and productivity. Let's talk about how.</p> <p><strong>Have the Right Tools in Place</strong></p> <p>First, you’ll want to take stock of your physical equipment needs. Do your employees have up-to-date computers, monitors, chargers and headsets? Take inventory and upgrade if need be to help ensure that no one is missing out due to a lack of processing power.</p> <p>After that, the single best thing you can do for your employees is to <a href="https://www.vorsite.com/sharepoint_consultants_seattle">get simple-to-use cloud-based software that allows them to work on projects remotely</a>. Tools like Microsoft OneDrive will allow your company to share files and work from a cloud-based desktop. This eliminates any frustrations associated with slow VPNs and will create a great environment for collaboration.</p> <p>After setting up remote work tools, you’ll want to get all employees logged on to the same communication software. While there are a lot of tools out there, <a href="https://blog.vorsite.com/6-easy-ways-to-collaborate-online-with-microsoft-teams">Microsoft Teams is ideally suited for professionals who want to chat, video conference and even share files for quick review.</a></p> <p>For any new software adoption, it’s worth saying that consistency is key. Make sure that everyone is using the same tools, and give your employees access to training resources that help them use the tools efficiently and effectively.</p> <p><strong>Implement a Clear Work From Home Policy</strong></p> <p>Unfortunately, not every employee’s job can be done from home. Evaluate your team to determine who is eligible to work remotely and how often. If you have employees who typically can’t work from home, work with them to evaluate business priorities that can be achieved remotely. It’s also a good practice to seek out input from other team leaders and staff to help ensure all aspects of your employee’s jobs are being considered.</p> <p>Once you have determined who and what can be done remotely, define expectations by setting clear business hours and a reasonable time-keeping structure to ensure that all employees are putting in the necessary work to stay on top of tasks. If you are worried about proprietary information, you might also want to specify in your policy exactly where employees can set up a workspace and who is allowed to have access to work-related files.</p> <p><strong>Schedule Collaboration Time</strong></p> <p>Getting the right tools and a well-defined policy in place is just the start of a thriving remote workforce. Managing remote teams is all about keeping lines of communication open. Even if you have nothing to discuss, setting up a daily video check-in will help you build rapport with your staff. A quick, ten-minute chat helps foster a sense of community and gives teams a loose format to discuss any ongoing issues or bounce ideas off one another. Daily chats also offer you an informal way to ensure staff is staying productive. While it may seem easier to just set up tasks online and trust that everything gets done, this daily call is a great replacer for a typical in-office stand up meeting and will allow you the chance to anticipate potential roadblocks.</p> <p>Finally, continue to set goals and benchmarks and work with your remote teams to ensure that they are hitting them. By continuing to define your team’s purpose and setting goals to match, your team will work in a happier, healthier way.</p> <p>&nbsp;</p> <img src="https://track.hubspot.com/__ptq.gif?a=3022878&amp;k=14&amp;r=https%3A%2F%2Fblog.vorsite.com%2Fbest-practices-for-managing-remote-teams&amp;bu=https%253A%252F%252Fblog.vorsite.com&amp;bvt=rss" alt="" width="1" height="1" style="min-height:1px!important;width:1px!important;border-width:0!important;margin-top:0!important;margin-bottom:0!important;margin-right:0!important;margin-left:0!important;padding-top:0!important;padding-bottom:0!important;padding-right:0!important;padding-left:0!important; "> collaboration employee productivity Productivity remote workforce Tue, 31 Mar 2020 17:43:27 GMT https://blog.vorsite.com/best-practices-for-managing-remote-teams 2020-03-31T17:43:27Z Kelsey Milligan How to Approach OneDrive Migration for Your Business https://blog.vorsite.com/how-to-create-a-onedrive-migration-plan <div class="hs-featured-image-wrapper"> <a href="https://blog.vorsite.com/how-to-create-a-onedrive-migration-plan" title="" class="hs-featured-image-link"> <img src="https://blog.vorsite.com/hubfs/people-near-table-3184639.jpg" alt="OneDrive Collaborators. " class="hs-featured-image" style="width:auto !important; max-width:50%; float:left; margin:0 15px 15px 0;"> </a> </div> <p>&nbsp;</p> <div></div> <p>&nbsp;</p> <div> <img src="https://blog.vorsite.com/hubfs/people-near-table-3184639.jpg" alt="people-near-table-3184639"> </div> <p>&nbsp;</p> <p>OneDrive is an easy-to-use cloud storage platform that provides today’s businesses with an amazing amount of freedom. By allowing files to be stored on a cloud-based site that can be accessed on desktops or from a web or phone app, you’re creating a more agile work environment. OneDrive can reduce your organization’s reliance on a VPN to access files, eliminating your need for server upgrades and streamlining collaboration across multiple stakeholders. <span class="s1">Before initiating OneDrive migration, you’ll want to consider how to maximize your organization’s efficiency and flexibility by putting a clear plan in place, taking into account your company's file storage and sharing requirements.</span></p> <p><strong>Consider Your Organization’s Needs</strong></p> <p>Your first step should be to consider how your company stores and manages files. Take some time to survey your colleagues to understand how their files are being used. Ask them to consider what about their current system is working and what improvements can be made. Are files organized by date, when they should be arranged by category? Do you have clear naming conventions? This is also an ideal time to clear up clutter by archiving old or unused files and clearly indicate which critical files should be marked “forever” and what can be deleted.</p> <p>Next, consider the types of files your organization uses and what permissions are needed. With OneDrive, your finance department can have special permissions added so that their work can’t be shared outside of the company, but it's possible that graphic files used by your marketing team may not be supported by OneDrive. By taking this into account you’ll be able to set up a system that works well for everyone.</p> <p>Finally, consider who will be using the files. Files such as company-wide calendars, expense reports or <a href="https://www.vorsite.com/sharepoint_consultants_seattle">HR documents that are used by your entire organization may be more easily accessed on a SharePoint</a> site, while OneDrive is ideal for day-to-day workflows that have a few collaborators.</p> <p><strong>Organize Your Content and Migrate Files</strong></p> <p>Once you have your OneDrive migration strategy in place, you can begin to set up your organization’s basic folder structure, clearly labeling each department or project. Use established naming conventions to help colleagues easily navigate within the file structure. Once you have your system in place, you can begin migrating. Start with files that are critical to everyday operations, and keep a backup on your server until the entire process is complete to ensure that you minimize any downtime. From here, you may move through your organization, one department at a time. As you upload files from your server, work with your colleagues to ensure that all key data is transferred correctly.</p> <p><strong>Schedule OneDrive Training</strong></p> <p>The most important step of the entire OneDrive migration process is training. Without it, you risk low adoption rates or communication mishaps. Compile a brief written guide to your new file structure and naming conventions to help colleagues stick to the system. To ensure that all users understand OneDrive’s features, such as working from the mobile app or sharing files outside of your organization, host short demonstrations. Once your teams are comfortable with the new file sharing platform, follow up periodically to help them stay organized and maintain best practices.</p> <p>&nbsp;</p> <img src="https://track.hubspot.com/__ptq.gif?a=3022878&amp;k=14&amp;r=https%3A%2F%2Fblog.vorsite.com%2Fhow-to-create-a-onedrive-migration-plan&amp;bu=https%253A%252F%252Fblog.vorsite.com&amp;bvt=rss" alt="" width="1" height="1" style="min-height:1px!important;width:1px!important;border-width:0!important;margin-top:0!important;margin-bottom:0!important;margin-right:0!important;margin-left:0!important;padding-top:0!important;padding-bottom:0!important;padding-right:0!important;padding-left:0!important; "> OneDrive Migration Tue, 03 Mar 2020 03:00:01 GMT https://blog.vorsite.com/how-to-create-a-onedrive-migration-plan 2020-03-03T03:00:01Z Kelsey Milligan Which do we need:  Microsoft Teams or SharePoint? https://blog.vorsite.com/which-do-we-need-microsoft-teams-or-sharepoint <div class="hs-featured-image-wrapper"> <a href="https://blog.vorsite.com/which-do-we-need-microsoft-teams-or-sharepoint" title="" class="hs-featured-image-link"> <img src="https://blog.vorsite.com/hubfs/Microsoft%20Teams.png" alt="Which do we need:&nbsp; Microsoft Teams or SharePoint?" class="hs-featured-image" style="width:auto !important; max-width:50%; float:left; margin:0 15px 15px 0;"> </a> </div> <p style="font-size: 16px;"><strong>Discover the difference (and compatibility) between these two powerhouses.</strong></p> <p style="font-size: 16px;"><strong>Discover the difference (and compatibility) between these two powerhouses.</strong></p> <p>You want your company to collaborate and share documents—in the most efficient and useful ways possible. So, which Microsoft solution works best: Teams or SharePoint? Many businesses believe it’s one or the other; they feel a need to decide. You don't have to choose. <span style="background-color: transparent; font-size: 0.875em;">&nbsp;#</span><em style="background-color: transparent; font-size: 0.875em;">BetterTogetherSharePoint</em></p> <p><span style="font-size: 16px;"><strong><br>The Beauty of SharePoint </strong></span></p> <p>Some things get better with age, and alongside wine and cheese, SharePoint is a shining example of how years can improve a product. Since 2001, SharePoint’s been setting the pace for <a href="https://www.vorsite.com/sharepoint_consultants_seattle">enterprise-level document management</a> and improving its one-time clunky communication capabilities.</p> <p>A one-stop shop for collaboration and content sharing within your company, SharePoint is a centralized, secure repository that offers amazing&nbsp;<a href="https://sharepointmaven.com/explain-sharepoint-metadata-employees-5-easy-steps/">document management</a>&nbsp;capabilities. &nbsp;You can also use it to organize other types of content, like events, tasks and news to keep employees informed and engaged.</p> <table style="width: 100%; margin-left: auto; margin-right: auto; border-color: #99acc2; border-style: solid; border-collapse: collapse; table-layout: fixed; height: 146px;"> <tbody> <tr style="height: 146px;"> <td style="width: 50%; height: 146px;"><img width="293" style="width: 293px;" alt="SharePoint" src="https://blog.vorsite.com/hs-fs/hubfs/SharePoint.png?width=293&amp;name=SharePoint.png"></td> <td style="width: 50%; height: 146px;"> <h2 style="font-size: 20px; line-height: 1.5;">200,000 organizations and 190 million people use SharePoint for intranets, team sites and content management. &nbsp;<a href="https://www.microsoft.com/en-us/videoplayer/embed/RE2mub0?autoplay=true">Watch the video</a></h2> </td> </tr> </tbody> </table> <p>&nbsp;</p> <p><strong>SharePoint helps to drive organizational efficiency, inform decisions and guide actions. </strong></p> <p>Innovation is a team sport, and with SharePoint solutions, everyone is just a click away from what they’re looking for, with powerful search and discovery tools. Surface information, expertise, and insights to help employees harness collective knowledge, collaborate and innovate. Through SharePoint portals and intranet sites, employees engage with one another, share resources, broadcast messages, and receive personalized news. Share and manage knowledge to empower teamwork, find information quickly, and seamlessly collaborate across your organization.</p> <p style="font-size: 16px;"><strong>The Power of<span style="background-color: #ffffff;"> Microsoft Teams</span></strong></p> <p>Technically, Microsoft Teams combines persistent workplace chat, video meetings, file storage, and application integration in a unified communication and collaboration platform.Colloquially, it’s da bomb. <a href="https://www.vorsite.com/office-365-migration/">Teams is the hub for teamwork across all of Office 365</a>.</p> <p>Teams is Microsoft’s answer to the many social-engagement tools popping up across organizations that provide creative, collaboration-minded companies with chat-worthy ways to communicate. It creates a central, interactive place to work on projects together protected by the security and compliance of Microsoft Cloud Services. &nbsp;&nbsp;</p> <table style="width: 100%; margin-left: auto; margin-right: auto; border-color: #99acc2; border-style: solid; border-collapse: collapse; table-layout: fixed; height: 118px;"> <tbody> <tr style="height: 118px;"> <td style="width: 50%; height: 118px;"> <p><img width="307" style="width: 307px;" alt="Microsoft Teams" src="https://blog.vorsite.com/hs-fs/hubfs/Microsoft%20Teams.png?width=307&amp;name=Microsoft%20Teams.png"></p> </td> <td style="width: 50%; height: 118px; vertical-align: middle;"><span style="font-size: 20px;"><span class="rangySelectionBoundary" style="line-height: 0; display: none;"></span>As part of the Office 365 suite of applications, Teams is used by&nbsp;</span><br><span style="font-size: 20px; background-color: transparent;">over 500,000 organizations—</span><br><span style="font-size: 20px;">including 91 of the Fortune 100.<span class="rangySelectionBoundary" style="line-height: 0; display: none;"></span></span></td> </tr> </tbody> </table> <p><strong>Teams enables teams to group chat, one-to-one message, and instantly vi<span style="background-color: #ffffff;">deo con</span>ference.&nbsp;</strong></p> <p>Information that could have once been lost in emails is now saved in Teams discussions. And since it's&nbsp;integrated with Office 365 and SharePoint, employees never do that frantic, searching-for-files thing. They simply&nbsp;access, share, and edit Word docs, PowerPoint, and Excel files that have been securely stored in SharePoint, in real-time, from within Microsoft Teams.&nbsp;</p> <p><strong>Every time you create a team, you get an Office 365 Group with a calendar, planner, and a document library that resides on a separate SharePoint site. So, you don't have to choose.</strong></p> <p>Microsoft Teams and SharePoint work better, together.</p> <p><a href="https://www.microsoft.com/en-us/videoplayer/embed/RE4oa0P?autoplay=false&amp;loop=false&amp;mute=false&amp;controls=true&amp;playPauseTrigger=false"><img width="975" style="width: 975px;" alt="Teams Video" src="https://blog.vorsite.com/hs-fs/hubfs/Teams%20Video.png?width=975&amp;name=Teams%20Video.png"></a></p> <p style="text-align: center; font-size: 14px;"><strong>Why collaborate in Teams vs. the old way?&nbsp; <a href="https://www.microsoft.com/en-us/videoplayer/embed/RE4oa0P?autoplay=false&amp;loop=false&amp;mute=false&amp;controls=true&amp;playPauseTrigger=false">Find out in 30 seconds, here.</a></strong></p> <p style="text-align: center; font-size: 24px;"><strong>The hub for teamwork in Office 365</strong></p> <p style="text-align: center;">Invite everyone you work with to work together. Chat, meet, call, and collaborate, all in one place.</p> <p style="text-align: center;"><img width="348" style="width: 348px; display: block; margin-left: auto; margin-right: auto;" alt="Teams video 2" src="https://blog.vorsite.com/hs-fs/hubfs/Teams%20video%202.png?width=348&amp;name=Teams%20video%202.png"><a href="https://www.microsoft.com/en-us/videoplayer/embed/RE1LGec?pid=ocpVideo0-innerdiv-oneplayer&amp;postJsllMsg=true&amp;maskLevel=20&amp;market=en-us"></a><span><a href="https://www.microsoft.com/en-us/videoplayer/embed/RE1LGec?pid=ocpVideo0-innerdiv-oneplayer&amp;postJsllMsg=true&amp;maskLevel=20&amp;market=en-us">See what it’s like to work in Microsoft Teams &gt;</a></span></p> <p style="text-align: center;"><a href="https://www.vorsite.com/sharepoint/"><img width="344" style="width: 344px;" alt="MS Teams" src="https://blog.vorsite.com/hs-fs/hubfs/MS%20Teams.png?width=344&amp;name=MS%20Teams.png"></a></p> <p style="text-align: center;"><span style="font-size: 18px;">Find out how Vorsite </span><span style="font-size: 18px;">integrates the power of Microsoft Teams with SharePoint to <a href="https://www.vorsite.com/sharepoint/">enable <strong>enterprise-level collaboration</strong> and <strong>document management</strong></a> across your entire organization &gt;</span></p> <p>&nbsp;</p> <img src="https://track.hubspot.com/__ptq.gif?a=3022878&amp;k=14&amp;r=https%3A%2F%2Fblog.vorsite.com%2Fwhich-do-we-need-microsoft-teams-or-sharepoint&amp;bu=https%253A%252F%252Fblog.vorsite.com&amp;bvt=rss" alt="" width="1" height="1" style="min-height:1px!important;width:1px!important;border-width:0!important;margin-top:0!important;margin-bottom:0!important;margin-right:0!important;margin-left:0!important;padding-top:0!important;padding-bottom:0!important;padding-right:0!important;padding-left:0!important; "> collaboration conferencing enterprise content management Microsoft SharePoint Seattle Teams Mon, 24 Feb 2020 20:07:05 GMT bluesoup@msn.com (Jennifer Blue) https://blog.vorsite.com/which-do-we-need-microsoft-teams-or-sharepoint 2020-02-24T20:07:05Z Set up 2-step verification for Office 365 https://blog.vorsite.com/set-up-2-step-verification-for-office-365 <div class="hs-featured-image-wrapper"> <a href="https://blog.vorsite.com/set-up-2-step-verification-for-office-365" title="" class="hs-featured-image-link"> <img src="https://blog.vorsite.com/hubfs/Vorsite-May2018/Images/pexels-photo-380769-300x168.jpeg" alt="Set up 2-step verification for Office 365" class="hs-featured-image" style="width:auto !important; max-width:50%; float:left; margin:0 15px 15px 0;"> </a> </div> <p><img src="https://blog.vorsite.com/hs-fs/hubfs/Vorsite-May2018/Images/pexels-photo-380769-300x168.jpeg?width=598&amp;name=pexels-photo-380769-300x168.jpeg" alt="pexels-photo-380769-300x168" width="598" style="width: 598px;"></p> <p>Ready to setup your account?</p> <p>By setting up 2-step verification, you add an extra layer of security to your Office 365 account. You sign in with your password (step 1) and a code sent to your phone (step 2).</p> <ol> <li>Your Office 365 Admin needs to enable Multi-Factor Authentication before you see the following screens.</li> <li>Sign in to Office 365 with your work or school account with your password like you normally do. After you choose <strong>Sign in</strong>, you'll see this page:</li> </ol> <p>&nbsp;</p> <ol> <li>Choose <strong>Set it up now</strong>.</li> <li>Select your authentication method and then follow the prompts on the page. Or, watch the video to learn more.</li> </ol> <div> <img src="https://support.content.office.net/en-us/media/ff1200d7-4456-4b29-9422-12c3b318b129.png" alt="Choose your authentication method and then follow the prompts on the screen."> </div> <p>&nbsp;</p> <ol> <li>After you verify your alternate contact method, choose <strong>Next</strong>.</li> <li>You'll get an app password that you can use with Outlook, Apple Mail, etc. Choose the copy icon to copy the password to your clipboard. You won't need to memorize this password.</li> </ol> <div> <img src="https://support.content.office.net/en-us/media/e70f5a64-616c-40d3-aa3b-adb5fa43da4a.png" alt="Image of the copy icon to copy the app password to your clipboard."> </div> <p>&nbsp;</p> <ol> <li>Once you complete the instructions to specify how you want to receive your verification code, the next time you sign in to Office 365, you'll be prompted to enter the code that is sent to you by text message, phone call, etc.<br>To have a new code sent to you, press F5.</li> </ol> <div> <img src="https://support.content.office.net/en-us/media/c748df73-e89d-4d27-9834-5046046816b3.png" alt="When you sign in with 2-step verification, you'll be prompted for a code."> </div> <p>&nbsp;</p> <p><strong>We strongly recommend setting up more than one verification method</strong>. For example, if you travel a lot, consider setting up Microsoft Authenticator for your verification method. It's the easiest verification method to use, and a way to avoid text or call charges.</p> <h2>&nbsp;</h2> <img src="https://track.hubspot.com/__ptq.gif?a=3022878&amp;k=14&amp;r=https%3A%2F%2Fblog.vorsite.com%2Fset-up-2-step-verification-for-office-365&amp;bu=https%253A%252F%252Fblog.vorsite.com&amp;bvt=rss" alt="" width="1" height="1" style="min-height:1px!important;width:1px!important;border-width:0!important;margin-top:0!important;margin-bottom:0!important;margin-right:0!important;margin-left:0!important;padding-top:0!important;padding-bottom:0!important;padding-right:0!important;padding-left:0!important; "> Office 365 Security Sat, 08 Feb 2020 19:07:00 GMT anettles@vorsite.com (cloudservicesforbusiness) https://blog.vorsite.com/set-up-2-step-verification-for-office-365 2020-02-08T19:07:00Z Three Reasons to Move to SharePoint Online https://blog.vorsite.com/3-reasons-to-move-to-sharepoint-online <div class="hs-featured-image-wrapper"> <a href="https://blog.vorsite.com/3-reasons-to-move-to-sharepoint-online" title="" class="hs-featured-image-link"> <img src="https://blog.vorsite.com/hubfs/woman-in-blue-suit-jacket-2422293.jpg" alt="SharePoint Online Users" class="hs-featured-image" style="width:auto !important; max-width:50%; float:left; margin:0 15px 15px 0;"> </a> </div> <div></div> <p>Since its launch in 2001, SharePoint has been an invaluable tool for companies of all sizes. From improving the flow of information across departments and encouraging team collaboration, to storing critical documents, this multi-faceted and highly customizable software is a mainstay in modern business. Since its initial debut, SharePoint Online has become an attractive, budget-friendly alternative to the original on-premise application. If you haven’t already migrated your SharePoint servers, here are three key reasons why you should consider moving to SharePoint Online.</p> <div> <img alt="woman-in-blue-suit-jacket-2422293" src="https://blog.vorsite.com/hubfs/woman-in-blue-suit-jacket-2422293.jpg"> </div> <p>Since its launch in 2001, SharePoint has been an invaluable tool for companies of all sizes. From improving the flow of information across departments and encouraging team collaboration, to storing critical documents, this multi-faceted and highly customizable software is a mainstay in modern business. Since its initial debut, SharePoint Online has become an attractive, budget-friendly alternative to the original on-premise application. If you haven’t already migrated your SharePoint servers, here are three key reasons why you should consider moving to SharePoint Online.</p> <p><strong>Disaster-Proof Your Site</strong></p> <p>If your organization is like most, you rely on your SharePoint site as a crucial part of your day-to-day operations. Anything from malware and ransomware attacks, to a natural disaster can leave your company’s data at risk. Losing your site might range from a mild inconvenience to a critical loss, but either way, it will cost time and money to get it back up and running. By allowing <span style="background-color: #ffff04;"><span style="background-color: #ffffff;">key business processes and files to be stored off-site, in the cloud, you will harness the benefits of redundant</span></span> server technology and robust failover practices. This adds an important layer of security to your data—ensuring that your site won’t succumb to forces beyond your control.</p> <p><strong>Reduce the Pressure on Your IT Staff</strong></p> <p>Chances are your IT staff is balancing routine maintenance and ongoing data security initiatives, all while a line of co-workers <span style="background-color: #ffffff;">is gathered out their office door,</span> looking to them for tech support and training. On top of all this pressure, on-premise SharePoint can require your team to conduct after-hours maintenance, security updates, and patches, or leave them in the awkward position of having to explain site outages to management.</p> <p>By moving to SharePoint Online, routine maintenance and security are handled on your company’s behalf, allowing your staff to free up time and responsibility that they can put to better use. Better still, <span style="background-color: #ffffff;">SharePoint Online</span> can be used<span style="background-color: #ffffff;"> in tandem with information design and business application integration services to encourage increased organization-wide adoption rates,</span> further maximizing your investment.</p> <p><strong>Decommission Your Aging Servers</strong></p> <p>According to a 2019 report by technology analyst Gartner, technology spending is predicted to grow only 3.7 percent in 2020, with the majority of increases being allocated toward enterprise software. Most companies aren’t investing in new servers for applications such as on-premise SharePoint, for a good reason. <span style="background-color: #ffffff;">Aging i</span>n-house servers are risky for any organization, and many companies are coming to the conclusion that new servers aren’t worth the cost. Migrating existing SharePoint sites to a cloud-based provider will allow you to decommission old servers without investing in new ones. Reducing your server count can even free up space and reduce some of the climate-control costs associated with maintaining a server room. If your organization doesn’t have a large IT budget, or you are looking to shift more of your budget toward business growth initiatives, moving toward SharePoint Online may be a key step toward future scalability.</p> <p>&nbsp;</p> <img src="https://track.hubspot.com/__ptq.gif?a=3022878&amp;k=14&amp;r=https%3A%2F%2Fblog.vorsite.com%2F3-reasons-to-move-to-sharepoint-online&amp;bu=https%253A%252F%252Fblog.vorsite.com&amp;bvt=rss" alt="" width="1" height="1" style="min-height:1px!important;width:1px!important;border-width:0!important;margin-top:0!important;margin-bottom:0!important;margin-right:0!important;margin-left:0!important;padding-top:0!important;padding-bottom:0!important;padding-right:0!important;padding-left:0!important; "> Business strategy SharePoint Seattle Tue, 04 Feb 2020 16:00:00 GMT https://blog.vorsite.com/3-reasons-to-move-to-sharepoint-online 2020-02-04T16:00:00Z Kelsey Milligan