Successfully working on a team requires seamless collaboration—no matter where you are. You need to communicate effectively with all your team members and keep everyone on the same page. This can get chaotic during busy workdays, even for the most organized employees. The rise of remote workers has presented even more challenges for the modern-day workforce.

Businesses rely heavily on digital communication to collaborate beyond office walls, which poses new challenges for your team—especially without the right technical infrastructure in place. For smoother workflows across your company, it’s important to keep collaboration tight and file versioning to a minimum. Is your team experiencing any of the following versioning woes?

The Version Control Program

How many times have you seen files going from “v1_draft” to “v1_update” to “v2” to “final_FINAL.” Passing documents around to collect with everyone’s latest notes is sure to cause versioning anxiety. Even the best file naming convention can’t save us from the headache of constantly having to make sure we’re working on the most up-to-date document.

“Attachment size exceeds allowable limit”

Businesses use email as their primary mode of communication and it has become our go-to means of sharing information with each other. When the file you need to share is too big to attach, employees are stuck trying to find an alternative medium of sending it, or worse, splitting one file into multiple ones, creating even more clutter.

Is it safe to send?

If employees choose to find an alternative method of transferring files to each other, they could open your company and team up to potential security threats. Often the most convenient or free methods of sharing large files with team members aren’t the safest ones, risking your company’s intellectual property or exposing your employees’ devices to viruses. 

Error: Low disk space

To keep a record of changes made to each document (and to ensure no versions get lost), businesses often save each new version to company servers or drives. Disk space can get clogged up quickly, especially if all members of the team are downloading and saving multiple versions of each file. This can cost companies expensive data storage.